Accounting Tools for Artists

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Let’s face it: Doing accounting for your business probably isn’t at the top of the list of things you enjoy doing. After all, you probably became an artist to express yourself, and spreadsheets and tracking income and expenses is probably not your preferred medium. Yet, as someone who wants to earn a living doing what you love most, you need to do at least a little bit of accounting.  

“Why?” you may ask yourself. 

For one, it is important to know your financial health. Just as taking care of your physical health allows you to create more art, a healthy perspective on your money will serve both your business and your creativity. Of course, you want to make sure you report the right amount of income and pay your taxes correctly in order to avoid major penalties and life-wrecking finances later down the road. And you might be surprised by how exciting it can be when you can see how your business is doing financially—especially when you’re profitable. Good accounting will also improve your pricing! Ultimately good accounting can give you more time in the studio and less time worrying.

Luckily, technology is here to help! There are a number of great financial tools for artists out there to help with accounting. Here are three that I like to use and that I’ve seen work well for some of my clients. 

Before we get to the financial tools for artists, it is important to note that the best tools for your business are the ones you will use. A powerful and great looking app may not be as helpful as a paper and pen sometimes. Choose the tool you want to learn and are willing to embrace!

Spreadsheets

I know, you’re probably thinking there’s nothing less interesting than a spreadsheet. I feel your pain. But hear me out:  The spreadsheet is a powerful tool that, when set up correctly, can make accounting a breeze while also giving you all the information you need to properly run your business. 

The best thing about spreadsheets:  You can set spreadsheets up anyway you like. They’re incredibly flexible to serve multiple purposes, and they are low cost or even free!

The worst thing about spreadsheets:  You have to have a basic understanding of how they work and how to manipulate them to get the most use out of them. They are also pretty boring to look at.

The good news is that there are plenty of templates out there that might be perfect for you, so you don’t have to start from scratch. There are also plenty of resources on how to utilize spreadsheets and even set them up for financial purposes. Finally, there are a number of free platforms out there that offer spreadsheets, such as Google Sheets or Apache Open Office. So, it’s often just a matter of finding the platform you prefer and choosing an appropriate template. 

Spreadsheets are a great financial tool for artists that are just getting started in business. The price is right, they are pretty easy to learn how to use and understand, and there are many individuals who utilize spreadsheets and can possibly help.

 

Quickbooks

Sometimes, it’s good to just pick a well known entity. And in the world of accounting tools, that winner is Quickbooks.

Quickbooks is the industry go-to for accounting software for small business owners. Unlike spreadsheets, you  have to pay for Quickbooks, but they offer a few different packages to fit different budgets. The cool thing about Quickbooks is its many functions.  You can track income and expenses, use it to send invoices to customers, send reminder invoices to customers, manage and pay bills, track inventory, and prepare for your taxes.Quickbooks offers a lot of automation and can connect to your bank account too. Quickbooks might be worth the investment as it will save you a ton of time and headaches.  It also generates reports that can help you make better business decisions that give you more resources (money) and enables more time to create.

Quickbooks is a great  financial tool for artists who have figured out their business to some degree. They likely have gone through a tax season or two and know what their sources of revenue are and what expenses to track. There are excellent resources and lots of professionals to help set it up as well as possibly do the financial work. It is a great financial tool for an artist who wants to automate some of their finance work and is interested in how finances can influence operational decisions.

The challenging thing about Quickbooks is that it requires at least a basic understanding of accounting terminology and principles. It also requires a bit of time and effort to set it up properly. You can certainly do this yourself, but there are plenty of accountants out there who are more than happy to help you with this.

HoneyBook

Want something that’s easy to learn, easy to use, and kinda pretty? If so, you might want to consider HoneyBook.

HoneyBook calls itself a platform to get everything done that you need to. In addition to accounting features, it can help you manage projects, clients, proposals, and more. It helps you manage essential documents (contracts, invoices, etc.), and  allows you to streamline client communications into a single platform. You can  manage bookings (such as if you’re scheduling photoshoots) and payments. Honeybook can be a great place to manage your customer contacts, particularly for relationships points like quotes/estimates, invoices, and tax reporting.  For the full price ($390/year at the time of this writing) you get all the platform’s features, but they do have more affordable plans if you don’t want to make that level of financial commitment. 

Honeybook is a great financial tool for artists who want to integrate their finances, customer information, and production calendar, while creating a high-touch experience for customers. It doesn’t quite have the support system of spreadsheets and Quickbooks, but there are resources and individuals who can help get things set up properly.

 

Want to learn more about financial tools for artists? You’ve come to the right place. Check out my upcoming Finance Friday coworking session where we’ll discuss all things financial for your artist business. Or if you have a burning question now, don’t hesitate to contact me. 

 

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Pricing Artwork doesn’t have to be magic: How do I Price My Artwork?

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“How much should I sell my art for?” 

Too often, I find that artists asking that question don’t have a good sense of what their work is worth and are vastly undervaluing their art. 

Case in point: I have a client who was recently offered a commission for $2,000. It sounded great on the surface, but when we dug into the details, we realized the project would run six weeks and prevent the client from doing any other work. Projecting out based on that one project, this artist would make less than $18,000/year. Basically minimum wage. 

Your work is worth more than that, isn’t it? I certainly hope you believe it is. 

So how should you price your art? 

 

Subjective vs. Objective Pricing

Artists frequently price their work subjectively, meaning they give it a price based on what they think its value is. But price and value are two different things. 

Value is what an artwork is worth to somebody. It’s subjective because many factors go into the value of an artwork, such as the owner’s sentiment towards it, rarity, age, etc. When we say something has a “market value,” that’s basically what a piece could get in a market. But that doesn’t always mean it’s what someone is willing to pay. 

Price, on the other hand, is objective. Or at least it’s based on some objective measures. Price is a function of supply and demand (I know…economics terms always make me groan, too). As an artist, you control the supply of your artwork and you can influence the demand (see blog post: art marketing plan). 

 

How to Price Your Art

Luckily, there’s a relatively simple way to price your art (the objective part), though it does require a little bit of math.

(Good accounting can help you with this part)

First, you need to consider what the cost of your supplies are. That includes all the items you need to make your art (tools, materials, etc.) but it also includes things like your rent for your studio, electricity and heating costs, etc. Basically, anything that you need to create your work should be included. This is where tracking your finances comes in handy. 

Secondly, you need to figure out your hourly rate. Even though we don’t like to think of ourselves as hourly workers, this is an essential step to coming up with a fair market price for your work. To calculate this, consider what you would like to make annually before taxes. For the sake of simplicity, let’s just say $52,000/year. 

To calculate your hourly rate, you need to divide the annual salary by the number of hours you work each week. First, divide your annual salary by 52 (there are 52 weeks in the year), and then divide that number by the number of hours you work. For argument’s sake, let’s say 40, since that’s the standard for full-time work. Here’s what that looks like:

$52,000/52 weeks = $1,000 per week

$1000 per week/40 hours = $25/hour

That’s your hourly rate. Now, consider how long it takes you to complete a single piece of art. Let’s say something took you five hours to finish. 

5 x $25/hour = $125

But that doesn’t account for things like supplies. Let’s say it costs you $50 in supplies to make a particular piece. Thus, your total cost would be $175 (your labor and supplies). It’s important to note that this should be considered the base price. Don’t forget you have to add in other factors like a portion of your studio rent, insurance, marketing costs and other overhead items. The price needs to be closer to $300 (labor + supplies + overhead)

Ultimately, how you price your work should be a combination of objective (the real costs like labor, supplies and overhead)  and subjective (the desirability, rarity and non-measurable things) approaches. It should meet your bare minimum of what you need to make to sustain yourself as an artist, of course, AND you can also take into consideration how others feel about your art.  The good news is, that could be a whole lot more than you think!

If pricing still feels a bit overwhelming, don’t worry. It takes time to figure out your numbers. It can also be helpful to have someone to talk to about it. Feel free to reach out for a chat if you want more space to think out loud with someone. 

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How to sell your artwork: Know Your Value

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Cute English Bulldog in Hat

Charlie is more than a dog. She is constant love and creator of joy.

 

People ask regularly how I ended up in the arts with my background from rural Minnesota and two engineering degrees. I will spare the details of the journey for another post, but my vocation in the arts is due to my recognition that art is the most valuable creation of humankind. 

 

Art is hoarded by people in positions of influence across history and frankly, it is what endures from every civilization. As much as we revere science and technology today, they will always be a part of the process, never the destination. 1000 years from today our data and the findings gleaned will make us look like flatearthers and I have no doubt the iPhone 12 will overwhelmingly end up in the heap of refuse.

 

What is it about art that makes it so valuable?

 

To the creators, their artwork is an opportunity to be fully seen. Art is the tool we use to express ourselves. It brings the deepest parts of our being into the world. The word on paper, the paint on canvas, the harmony of stroked keys, the movement through space and the images captured on film are the manifestations of our thinking, our feeling and our intuitions. The work we create is the essence of who we are. It allows us to understand ourselves and just as important it allows others to understand us as well.

 

To other individuals, artwork is an opportunity to also be seen as well as expand the resources that are available to them. An artist allows their audience to say things that they could never put into words themselves. But more powerfully, the artist and their work allows the audience to think, to feel, and to sense the world in ways beyond their own faculties. Artworks allow the audience to gain knowledge, to build new relationships and to navigate the world in new ways. Through art, the audience is able to open up new opportunities.

 

When the audience becomes more than another individual the artwork is amplified. Society operating with a collective idea, feeling or sensation is a powerful tool for world changing activity. Art is often the catalyst that bends the universe towards love, justice and all the good things we aspire to. And yes, I should note it can also be used for detriment in the wrong hands.

 

Art has incredible power, for the creator, the audience and society and as such it is incredibly valuable! 

 

My vocation is to help artists harness the value of their artwork so they can impact the world, and simultaneously help the audience harness the power of art to enrich their own lives and the world around them.

 

THIS IS THE FIRST PART IN A MULTIPART SERIES ON SELLING ART

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